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CLASSROOM RESERVATION GUIDELINES FOR THE USE OF
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It should be noted by all organizations that curriculum
needs and
activities have priority and
supersede all other events. Whenever
possible student organizations need to use the academic building in which
their sponsor has his/her office. |
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Check List |
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To reserve a classroom in Hankamer or
Cashion buildings the below
instructions must be followed. 1.
You must
complete the Student Activities--Organization
Event Registration form located
(http://www.baylor.edu/student_activities/organizations/index.php?id=38179)
and get approval for this meeting or event. 2.
Once your
event has been approved, please send a copy of the approved event form to Carolyn_Boeche@baylor.edu 3.
Your sponsor or advisor must be
present at all meetings. Therefore the sponsor or advisor must send
an email to Carolyn_Boeche@baylor.edu
to confirm their attendance at all meetings.
If the sponsor or advisor is not available to attend the meetings,
your organization will need to look at other buildings to use for your
meetings or events. |
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The
sponsor’s responsibilities are as follows: 1.
To attend
all meetings. 2.
To not allow
the following: a.
Food or
drinks in the classrooms. b.
Smokeless
tobacco products. c.
Smoking in
the building. 3.
Contact
housekeeping to lock the classroom door at the end of your meeting. 4.
Housekeeping’s
beeper numbers are 398-1294, 398-4276 for Monday through Friday 5.
Weekend On-Call beeper number is 398-1289. If you use a
cell phone it must be a local number for housekeeping personnel to return
your call |
Important
Notes
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All
classroom equipment is only to be used by permission of the Facilities
Coordinator. ·
Furniture or
other fixtures must not be moved from the classroom for any reason. ·
All trash
must be placed in the appropriate receptacles and the room
left free of all trash. ·
Meetings must
end at your group’s schedule time as stated in the reservation form. ·
Blackboards
and/or dry erase boards cleaned prior to leaving the classroom. ·
Lights left
on and the doors left unlocked unless special arrangements made with the
Dean’s representative. ·
Quietness
observed in the hallways. |
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This document sets forth the terms and conditions
for use of academic facilities for organizational meetings. It also outlines the enforcement and
penalties for any violation(s) of this agreement. |
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ENFORCEMENT
AND PENALTIES |
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The Associate Dean for Undergraduate Programs of the Hankamer School
of Business shall purse all complaints against an organization relating to
the aforementioned rules, and the Associate Dean will contact the president
and sponsor of the organization in question.
A violation of the rules will result in a penalty issued by the
Associate Dean for Undergraduate Programs. |
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PENALTIES |
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1.
First
Violation - Depending on the nature of the violation, the penalty
imposed will range from a warning to a temporary suspension of meeting
privileges. The Dean or Dean’s
Representative will send the first violation to the President and Sponsor of
the Organization in writing. 2.
Second
Violation - Suspension for remaining school year. 3.
Any
fees for damages/cleaning of facilities due to the misuse by the organization
will be charged to the organization. Suspension from the use of one campus meeting facility covered by
this contract means suspension from use of all campus facilities governed by
a contract of this kind for the remaining of the school year, not to include
summers. |
Crucial Notes
Any changes or additions in this facility agreement
must be in writing, signed by
1.
the President of the Organization
2.
the Sponsor of the Organization
3.
the undersigned Dean or Dean's
Representative
4.
and attached to the original
agreement